An activewear sample request starts with a clear decision: do you want to review an existing style, add your branding, or develop a different garment? Explaining that decision helps the manufacturer understand what the sample needs to demonstrate.
You do not need to have every detail settled before starting a conversation. Share what you know, identify what is still open, and keep the information for each style together.
1. Identify the style and the purpose of the sample
For an existing product, include its name, style number and page link. State whether you want to check the fit, examine the fabric and construction, or review a proposed branding treatment.
For a new design, supply a sketch or a small set of reference images. Annotate the details you want to keep and those you want to change. A reference for a waistband, for example, may not be the reference for the overall leg shape.
If you are choosing from the YEEGEM collection, start with the Women’s Activewear styles. Confirm whether the selected item is an available sample or a development reference before agreeing the sample scope.
2. Make the fit and size request specific
List the sample size or sizes you need. If your brand already has a size chart, include it with the measurement units and a diagram showing where measurements are taken.
Distinguish body measurements from garment measurements. For a garment specification, label whether a value describes a flat width or a full circumference, and whether stretch fabric is measured relaxed or stretched. These labels help both teams interpret the same numbers consistently.
For pants, identify the intended waist position and leg length. For a fitted top, explain the intended body length and neckline coverage. If you do not yet have target measurements, describe the fit you want to explore during development.
3. Describe the material and construction
Include confirmed fabric composition and weight when you have them. If you do not, describe the handfeel, coverage and intended use, and mark the material choice as open for discussion.
Photographs can show a seam or surface appearance, but they do not establish a fabric’s composition or performance. If your brief requires a particular performance claim or test result, include the requirement and ask what evidence is available.
Call out details that affect the sample: a lined body, removable pads, an internal pocket, waistband construction or a particular edge finish. Do not assume these are included simply because a reference photo looks similar.
4. Separate garment changes from branding
If you want the existing shape with your logo, supply the artwork, intended position, dimensions and preferred application method. Add label, hangtag or packaging requirements where relevant.
A different fit, fabric or construction should be described separately. Review the custom development scope for these changes, or explore branding options for an existing style.
5. Include the commercial details needed for a reply
- Sample quantity, preferred colors and sizes.
- Delivery country and the date you would ideally like to receive the sample.
- Estimated future order quantity, with a color and size breakdown if known.
- Any sample budget or shipping requirements you want reviewed.
Keep sample quantities separate from a planned production order. Ask for availability, the sample scope, costs and timing to be confirmed before proceeding. A requested delivery date is a target for discussion until both sides agree the schedule.
A short example you can adapt
This is an illustrative request, not an actual order or a promise of availability.
We would like to review YEEGEM style YGCK2020-1 for our next activewear collection. Could you confirm whether a sample in Black, size M, is available?
We want to assess the waist fit, leg length and fabric feel. Please clarify the measurement method used in the size chart and provide the inseam if available. We would like the initial sample without branding and will discuss a logo treatment after reviewing the garment.
Please confirm the sample price, estimated dispatch timing and shipping options to our delivery country. Our intended order quantity and target date are included in the attached brief.
Before you send
Check that your style number, color names, size request and attachments agree. Keep the latest specification in one clearly named file, and label unresolved choices as questions. You can use the same brief when reviewing the sample and recording any changes.
Ready to begin? Share your sample request with YEEGEM. If you are still planning the next steps, read the sampling and production process.